If You Create a Conditional Formatting Rule You Can Modify It Using the Conditional Formatting ____.

Lesson 24: Conditional Formatting

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Introduction

Permit's say you accept a worksheet with thousands of rows of information. It would be extremely hard to see patterns and trends but from examining the raw information. Similar to charts and sparklines, conditional formatting provides another mode to visualize data and brand worksheets easier to sympathize.

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Watch the video below to acquire more well-nigh conditional formatting in Excel.

Agreement conditional formatting

Conditional formatting allows y'all to automatically apply formatting—such as colors, icons, and data confined—to one or more cells based on the cell value. To do this, you'll need to create a provisional formatting rule. For example, a conditional formatting dominion might be: If the value is less than $2000, color the cell red. By applying this rule, you'd exist able to quickly run across which cells contain values less than $2000.

To create a conditional formatting rule:

In our instance, we accept a worksheet containing sales data, and nosotros'd like to see which salespeople are meeting their monthly sales goals. The sales goal is $4000 per calendar month, and so we'll create a conditional formatting dominion for whatever cells containing a value higher than 4000.

1. Select the desired cells for the conditional formatting rule.

   

2. From the Home tab, click the Conditional Formatting command. A drib-down menu will appear.
3. Hover the mouse over the desired provisional formatting type, so select the desired dominion from the menu that appears. In our case, we want to highlight cells that are greater than $4000.

   

4. A dialog box volition appear. Enter the desired value(s) into the blank field. In our example, we'll enter 4000 every bit our value.
5. Select a formatting mode from the drop-down menu. In our example, we'll choose Green Fill with Dark Light-green Text, then click OK.

   

6. The conditional formatting will be applied to the selected cells. In our example, it's easy to come across which salespeople reached the $4000 sales goal for each month.

   

You tin can use multiple provisional formatting rules to a cell range or worksheet, allowing y'all to visualize different trends and patterns in your data.

Provisional formatting presets

Excel has several predefined styles—or presets—you can employ to chop-chop apply conditional formatting to your data. They are grouped into 3 categories:

• Information Bars are horizontal bars added to each cell, much similar a bar graph.

  

• Color Scales change the color of each cell based on its value. Each color scale uses a ii- or three-color gradient. For example, in the Dark-green-Yellow-Crimson color scale, the highest values are green, the average values are xanthous, and the lowest values are cerise.

  

• Icon Sets add together a specific icon to each prison cell based on its value.

  

To use preset provisional formatting:

1. Select the desired cells for the conditional formatting rule.

   

2. Click the Conditional Formatting command. A driblet-downward menu will appear.
3. Hover the mouse over the desired preset, then choose a preset fashion from the menu that appears.

   

4. The provisional formatting volition exist practical to the selected cells.

   

Removing provisional formatting

To remove conditional formatting:

1. Click the Provisional Formatting command. A drop-down menu volition appear.
2. Hover the mouse over Clear Rules, and choose which rules you want to articulate. In our instance, we'll select Clear Rules from Entire Sheet to remove all conditional formatting from the worksheet.

   

3. The conditional formatting will exist removed.

   

Click Manage Rules to edit or delete individual rules. This is especially useful if you've applied multiple rules to a worksheet.

Claiming!

1. Open our do workbook.
2. Click the Challenge worksheet tab in the bottom-left of the workbook.
3. Select cells B3:J17.
4. Let's say y'all're the instructor and want to hands see all of the grades that are below passing. Utilise Conditional Formatting and then information technology Highlights Cells containing values Less Than 70 with a calorie-free ruddy fill.
5. Now you lot want to see how the grades compare to each other. Under the Conditional Formatting tab, select the Icon Fix called 3 Symbols (Circled). Hint: The names of the icon sets will appear when you hover over them.
6. Your spreadsheet should look similar this:

   

7. Using the Manage Rules feature, remove the light red fill, just keep the icon gear up.

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